Privacy Policy EGCOA
The EGCOA (European Golf Course Owners Association) attaches great importance to the protection of your personal data. In this Privacy Policy we want to provide clear and transparent information about how we handle personal data.
We make every effort to ensure your privacy and therefore handle personal data with care. The EGCOA adheres in all cases to the applicable laws and regulations, including the General Data Protection Regulation. This implies that we at least:
– Processing your personal data in accordance with the purpose for which they were provided are these goals and type of personal data described in this Privacy policy;
– Processing of your personal data is limited to only those data that are minimally required for the purposes for which they are processed;
– Ask for your express consent if we need it for the processing of your personal data;
– Have taken appropriate technical and organizational measures to ensure the security of your personal data;
– not to pass on personal data to other parties, unless this is necessary for carrying out the purposes for which they were provided;
– To be aware of your rights regarding your personal data, to point this out and to respect them.
As EGCOA we are responsible for the processing of your personal data. If, after reading our Privacy Policy, or in a more general sense, you have questions about this or wish to contact us, you can do this via the contact details at the bottom of this document.
Processing personal data of members, customers or suppliers
Personal data of members, customers or suppliers are processed by the EGCOA for the following purposes:
– Administrative purpose;
– Communication about the assignment and / or invitations;
– Implementing or issuing an assignment.
The basis for this personal information is:
– The agreed assignment and / or (membership) agreement;
For the above purposes the EGCOA may request the following personal data from you:
– Name;
– Address;
– (Business) Phone number;
– (Business email address;
Your personal data will be stored by the EGCOA for the purposes of the aforementioned processing for the period.
– During the term of the agreement and thereafter only in the financial administration for a maximum of 7 years.
Processing of personal data of newsletter subscribers
Personal details of Newsletter subscribers are processed by the EGCOA for the following purpose:
– Informing the person by means of news.
The basis for this personal information is:
– The registration form Newsletter;
For the above purpose, the EGCOA may request the following personal data from you:
– Name;
– E-mail address.
Your personal data will be stored by the EGCOA for the above processing for the period:
– During the period that you are registered.
Processing personal details of prospect, stakeholder / lobby contacts and / or interested party
Personal details of prospect, stakeholder / lobby contacts and / or interested parties are processed by the EGCOA for the following purpose:
– Provision of information in the form of newsletters and / or targeted contacts.
The basis for this personal information is:
– Oral permission, issuing a business card and / or via link on LinkedIn;
For the above purpose, the EGCOA may request the following personal data from you:
– Name;
– Phone number;
– E-mail address.
Your personal data will be stored by the EGCOA for the above processing for the period:
– During the period that you are seen as a prospect, stakeholder / lobby contacts and / or interested party.
Provision to third parties
We may provide the information you give to us to third parties if this is necessary for the execution of the above described purposes.
For example, we use a third party for:
– Providing the internet environment of the AVG program;
– Taking care of the (financial) administration;
– Taking care of newsletters and invitations;
We never pass on personal data to other parties with whom we have not entered into a processor agreement. With these parties (processors), we of course make the necessary arrangements to ensure the security of your personal data. Furthermore, we will not pass on the information provided by you to other parties, unless this is legally required and permitted. An example of this is that the police request us (personal) data in the context of an investigation. In such a case we must cooperate and are therefore obliged to provide this information. We may also share personal data with third parties if you give us permission in writing.
Within the EU
We do not provide personal data to parties which are located outside the EU.
Minors
We only process personal data of minors (persons under 16 years of age) if written permission has been given by the parent, caregiver or legal representative.
Storage period
The EGCOA does not store personal data longer than necessary for the purpose for which it was provided or required by law.
Security
We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example we have taken the following measures;
– All persons who can take note of your data on behalf of the EGCOA are obliged to maintain their confidentiality.
– We use a username and password policy on all our systems;
– We pseudonymise and ensure the encryption of personal data if there is reason to do so;
– We make back-ups of the personal data in order to be able to recover these in case of physical or technical incidents;
– We regularly test and evaluate our measures;
– Our employees have been informed about the importance of the protection of personal data.
Rights concerning your data
You have the right to inspect, rectify or delete the personal data we have received from you. You can also object to the processing of your personal data (or a part thereof) by us or by one of our processors. You also have the right to have the data provided by you transferred by us to yourself or by order of you directly to another party. We can ask you to identify you before we can comply with the aforementioned requests.May we process your personal data on the basis of a permission given by you, you will always have the right to withdraw this consent.
Complaints
If you have a complaint about the processing of your personal data, we ask you to contact us directly. If we do not come together with you then we find this very annoying. You always have the right to file a complaint with the Dutch Data Protection Authority, this is the supervisory authority in the field of privacy protection.
Questions
If you have any questions or comments about our Privacy Statement please contact us!
Contact details
EGCOA
Zuiderweg 68a
1456 NH Wijdewormer
office@egcoa.eu
